Handover Report for Tenants in Italy
When you leave a rental, the handover report documents the condition of the property and protects both the tenant and the landlord in Italy. This document lists any damage, the condition of systems and finishes, returned keys and meter readings; it is useful to attach dated photos and signatures from both parties. Knowing how to complete the report, which evidence to collect and when to deliver it helps prevent disputes over the security deposit and speeds up administrative or legal procedures. Here you will find practical steps, examples of essential points and useful references to Italian rules to manage the return of the property with greater confidence. Read the tips below to prepare the report.
What is the handover report?
The handover report is a written document that describes the condition of the property at delivery. It can clarify responsibilities for damage, support calculations for restoration costs and guide decisions about refunding or withholding the security deposit. In Italy it is useful to be aware of legislative references and administrative practices.[1]
What to include in the report
- Date and time of the inventory
- List of visible defects or damage
- Photos and videos as documentation
- Condition of locks and key handover
- Any calculations regarding the security deposit
How to prepare it before handover
Before the handover appointment, prepare a form with key items: property details, meter readings, list of damages and spaces for signatures. Take dated photos and organize documents in a folder. If needed, state who attended the inspection and collect both parties' signatures to confirm agreement.
Practical procedures and useful documents
During handover note any agreed repairs and attach receipts if works were carried out by the tenant. If the contract is registered or official communications are required, keep copies of forms and receipts. For some obligations like contract registration or tax matters consult official instructions.[2]
FAQ
- Must I always sign the handover report?
- It is not always legally required, but signatures from both parties make the report much stronger as evidence in disputes.
- What if we disagree on property condition?
- Record disagreements in the report and keep evidence such as photos; if necessary you can seek the Court or a conciliation agreement.
- How does the report affect deposit refunds?
- The report documents condition and helps justify any deductions, but any deduction must be proportionate and supported by estimates or receipts.
How to
- Prepare a checklist of items to check
- Agree on date and time for the inspection
- Take dated photos and attach them to the report
- Check key return and have the document signed
- Keep a signed copy and all repair receipts
